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Time Tracking Without Wasting Time: An Essential Project Management Tool

You’ve probably heard the phrase “remember to track your time" or "remember to log your hours for the week" enough times to have it ingrained in your head and possibly cause you stress.

The Bad News: Time Tracking is Essential

Quantifiably knowing where people are spending their time is critical to many facets of your business. In Emily Cohen’s book, No-bullsh*t Business Strategies to Evolve Your Creative Business, she writes how time tracking is a necessary tool who’s benefits far outweigh the perceived challenges. 

Whether you’re an executive, manager, or team member, time tracking is the key to understanding how much time you’re spending on your everyday tasks. Without accurate time tracking metrics, you won’t be able to accurately forecast production
workload or have the insight you need to create efficient business workflows.

improving time trackingWhile project management leaders understand the importance of time tracking, sometimes it’s difficult to make sure your team is on board and always actively tracking their time. However, there are some key points you should stay on top of in order to make time tracking easier to understand and commit to for your whole team.

The Good News: Time Tracking Doesn’t Have to be a Time Sucking Chore

Yes, time tracking is necessary, but it doesn’t have to be evil. We’ve made it our business at Resource Hero to help businesses and organizations balance workload and profitability using easy intuitive interfaces.

Here are our favorite tips on getting your team on board with time tracking:

1. Take a Stand On Tracking Time

The people in your organization need to utilize their time effectively. Every minute wasted on inefficiencies can be a customer, patient, or other needy individual waiting for help.

By taking a stand on making time tracking mandatory, you’re implementing a level of accountability and focus for your team. They know what they have to do—and now they know exactly how long it should take them.

2. Time Tracking Should be Directly Integrated into your Processes

The easier you make time tracking for your team, the more likely they will do it.

Whether you’re working on sales opportunities, projects, support cases, tasks or activities, you should be able to quickly track your hours for that work right then and there. This is why we built our app so that you can track time from multiple places: from your Salesforce screens, on the Salesforce mobile app, and know even from outlook. If you can’t setup a time tracking tool that accompanies your team’s workflow, then you can setup a process like, everyone must track their time for the day before leaving the office.

One marketing communications company hooked up the time tracking system to their beer fridge so that the fridge wouldn’t open on Friday until everyone tracked their time. That became incentive enough!

3. Find a Software that Makes it Easy

Salesforce is a highly customizable tool where you can create objects and records as well as log information based on the work you are doing.

Resource Hero makes it super-fast because we allow you to track time from desktop or mobile—anywhere, anytime. We’ve build our interfaces to be as easy as using a spreadsheet. Even if you don’t go with our solution, there are tons of apps out there. You’ll want to find one that is:

  • Well-designed and easy to use so that it doesn’t take much time to track time
  • The time tracking data can be exported and compounded with other data (such as forecasted hours or profit margin)
  • The system can track both billable (client paid) work as well as non-billable (internal non-paid) work

time tracking application for salesforce

Go Ahead and Be a Supporter of Time Tracking

Bringing the idea of time tracking to your manager or project manager is an excellent way to show you’re looking to push your team to working more efficiently and effectively. Time tracking has a number of benefits which your team would be thrilled to experience. Benefits like:

  • Insights based on historical personal and business data (not hunches)
  • Realistic projects schedules based on past data
  • Ability to determine profitability by project and by resource
  • Streamlined workflow and an increase in productivity
  • Real metrics that supports a variety of key business decisions

Time tracking can make the difference between an overworked, stressed-out team, and a well-oiled project machine! It will also help you plan accordingly for the capacity of your project team, as well as give you enough room to complete quality projects in a timely manner.

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